Administrative Assistant

Location: Sacramento, CA
Pay: $24 – $25 an hour
Job type: Full-time
Open until: Until filled

How to apply: Apply on Indeed, or send us your resume through our careers page.

We are seeking a passionate Administrative Assistant to join our Administration department! Our company has prided itself on its patient care for over 30 years. This position reports directly to the CEO/COO.

Responsibilities

• Maintain the onboarding process for the organization, including coordinating pre-hire appointments, screening documents and the initial new-hire orientation; keep department managers updated; file all employee documents; and manage the distribution of company keys/alarm codes.
• Manage an Outlook calendar to effectively coordinate appointments and meetings among various managers.
• Organize and track the credentialing and compliance of employees and their general health documents, including notifying department managers of missing or expired personnel records.
• Coordinate with the IT department to manage fixed assets, including (but not limited to) employee agreements when equipment is distributed or returned, issuing new asset numbers when equipment is purchased, and tracking when items are retired.
• Work with IT as the first line of troubleshooting for technical issues.
• Provide support for the management team: taking minutes in manager meetings, coordinating travel accommodations for employee education seminars, coordinating availability of the conference/training room, screening incoming calls, and completing expense reports for the executive staff.
• Edit, review and complete company contracts as needed.
• Track and submit monthly supply orders for all departments of the organization, and coordinate with all company vendors, including building maintenance, marketing materials, office copiers, phones, etc.
• Other duties as needed and assigned.

Ideal candidate

• Highly organized
• Strong IT skills
• Able to multitask and switch priorities
• Once trained, able to work with minimal supervision
• Very good at follow-up
• Excellent communication and interpersonal skills
• Adaptable when talking with a full range of people and personalities, and able to remain pleasant and professional
• Able to build good rapport and a mutually beneficial relationship with our clinicians

Requirements

• Minimum two years of office/administrative experience (required)
• Solid computer skills (you should be a “natural” with computers; we can train you on our software)
• Experience in a job with similar duties preferred
• Known for solid communication and “people” skills
• Strong attention to detail
• Able to reliably commute to Sacramento, CA 95821

Hours and benefits

• Full-time, Monday to Friday, 8-hour shifts (40 hours per week)
• Benefits: 401(k) with matching, health, dental and vision insurance, flexible spending account, health savings account, life insurance, paid time off, parental leave, referral program, retirement plan

Work location: In person